Gem Scheduling

Gem Scheduling is a powerful scheduling platform that’s simple to set up, customizable enough to handle any special edge cases, and feels good to use.

With Gem Scheduling, you can easily coordinate complex interview loops, such as panels with busy interviewers or multiple back-to-back interviews split across different days. We use your team’s calendars to instantly find schedule options or let candidates book their own one-on-ones, based on realtime interviewer availability and preferences.

You can also place interviews on hold while you confirm with your team, manage interviewers’ skills in one place, view interviewer load analytics, and automate the creation of video conferencing links, pair programming links, and hiring channels.

Features

Schedule faster

In just seconds, we generate hundreds of possible schedules for you, looking at your candidate’s availability, interviewers’ calendars, working hours, and interview load. We intelligently rank them to minimize conflicts and automatically load balance across interviewers.

Provide a modern, remote-friendly experience

Need to split interviews across multiple days? No problem—pick your favorite pre-generated option, and we’ll send the candidate a calendar event for each day (but a single confirmation email with all the details—no need to copy/paste to create that perfect email). We also automatically add video conferencing, attach live coding links, and create hiring channels.

Fine-tune and reschedule easily

Modify every detail of a schedule while looking at a side-by-side view of interviewers’ calendars and weekly interview load. Add breaks, adjust interview times, durations, interviewers, and more. After a schedule is confirmed, reschedule interviewers or move interviews around—and we’ll make sure your changes get synced to Greenhouse and your calendar.

Curate candidate communication

Add a personal touch to your correspondence with emails that look like they’re sent by you—not by a platform. Impress candidates with company-branded, mobile-friendly links to submit availability or book their own one-on-ones. Send candidates calendar invites (rather than .ics files). Include agendas in the candidate’s timezone with interviewer titles and LinkedIn profiles.

Ease interviewer load

Gem automatically load balances when selecting interviewers, and our reporting provides visibility into who on your team is getting over-scheduled. You can set daily and weekly interview limits for your team and add keywords for conflicts to ignore. When working with busy interviewers, place schedules on hold and confirm with them before finalizing with the candidate.

Build a scalable interview process

While you can start scheduling by using your Greenhouse interview plan setup in Gem, there’s so much more you can do to customize your interviewing process. Manage interviewer pools with a flexible tagging system for interviewer skills and custom attributes. Reuse templates for email communication, calendar event descriptions, and interviewer pools across different roles.